Job responsibilities

Indicate rule position and provide advanced office support, plan and organise administrative operations.

Prepare required reports, arrange travel for staff, assemble material for meetings and order supplies.

Develop spreadsheets and reports to track budgets, expenditures.

Provide formatting and editing for reports, proposals and presentations.

Maintain departmental calendar and schedule meetings.

Assess operational weaknesses, perform process improvement analysis.

Compile narrative, statistical and graphical material concerning budgetary issues.

Provide budgetary and financial advice in the development of budget requirements.

Assist judges and trial attorneys in a variety of ways, such as organizing and searching for information in the official record or making suggestions to judges and attorneys regarding courtroom administration and procedure.

Provide closed-captioning and real-time translating services to the deaf and hard-of-hearing community. Electronic reporters and transcribers learn their skills on the job.

Obtain receipts for articles delivered and keep a log of items received and delivered.

Deliver items to offices and departments within an establishment.

Establish and maintain contact with major film distributors and resources for procurement of tapes and cassettes.

Evaluate materials, considering their technical, informational, and aesthetic qualities, and selects materials for library collections.

Prepare summaries of acquisitions and maintain a catalogue.

May operate film projectors, splicers, film inspection equipment, and tape and record playing equipment.

May also train personnel in operation and maintenance of audio-visual equipment.

Preparation of documents, letters and tables, PowerPoint presentations, document conversion and computer file handling.

Cataloguing, filing, maintenance of files.

Movement of files from one room to other as per instructions of the officers and staff.

Taking regular backup of data/files on computer.

Evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on company employment statistics (retention, equal opportunity reporting, etc.)

May be involved in identifying potential issues and grievance procedures, in addition to documenting necessary information to avoid company threat.

May make recommendations to human resource professionals on job classification, wage rates, and employee salaries.

Maintain supervisor’s calendar, make appointments, and arrange for meeting rooms.

Review materials prepared for supervisor’s approval for typographical accuracy and proper format.

Requisition supplies, printing, maintenance or other services, type, take and transcribe dictation, create and maintain office files.

Make arrangements for conferences and meetings and assemble established background materials as directed.

Review outgoing materials and correspondence for internal consistency and conformance with supervisor’s procedures.

Explain to subordinate staff supervisor’s requirements concerning office procedures, coordinate personnel and administrative forms for the office and forwards for processing.

Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered.

Monitor personnel and/or equipment locations and utilization in order to coordinate service and schedules.

Confer with customers or supervising personnel in order to address questions, problems, and requests for service or equipment.

Relay work orders, messages, and information to or from work crews, supervisors, and field inspectors using telephones or two-way radios.

Visiting offices to distributes/receive office documents.

Binding/repairing of office documents.

Organise and maintaining cleanliness of work area/desk.

All day to day preventive maintenance jobs related to proper functioning of all sanitary items in toilets, to check for any leakages/blockages in pipelines, drains in the toilets in office premises.

Monitoring, maintenance and operation of installed water pump for supply of water in water tank, RO Plant, Water coolers for drinking water.

Besides above he shall carry out the all other related jobs as and when directed / assigned by the management.

Control influx of patients in the doctor’s room in case need arises due to shortage of manpower.

Fulfil the role of an attendant to the doctor during examination of patient in case need arises.

Assist the Pharmacist in arrangement of Medicine and accompanying during monthly indent.

Assist the Public Health Nurse and ANM during outreach sessions as attendant.

Perform duties of watchmen at the dispensary as specified by the medical officer In-charge on roster basis.

To participate in any outdoor activity (Field Camps) for delivery of health care along with other members of the Dispensary

To provide drinking water to the doctor and staff in the health centre in the absence of Nursing Orderly. If need so arises should also provide water to Patient as per direction of Medical Officer in charge.

He will be responsible for the delivery of documents / collection of documents or any other material to the district headquarters/to the central store and such other place as may be required under instructions from medical officer In-charge in the absence of Nursing Orderly. The official will be paid to and fro bus fare out of the contingency fund maintained in the health centre by the Medical Officer in charge.

Will be part of the quick response teams to deliver health care in the field during crisis situations to meet contingency situation

He/she will be responsible for the proper upkeep and cleaning of doctor’s consulting rooms and other rooms including all furniture, equipment therein.

He/she will arrange the doctor’s tables and examination table for the patients.

He/she will be responsible for the delivery of dak or any other material to the district headquarters/to the central store and other such places as may be required under instructions from medical officer In-charge.

Similarly, he will collect any other logistics from the district/state HQ/or any other place as instructed by the MOI/c.

He/she will accompany the storekeeper and get the indents from the main store.

The nursing orderly/peon will perform duties of watchmen/attendant at the dispensary as specified by the medical officer In-charge at the time of need.

Wherever necessary, he/she will arrange for procurement of water for mixture/drinking purposes.

Supervisor will report to CDMO and provide supervision of nursing orderly/attendant (visit at least 3 to 4 dispensaries in a day)

The supervisor will also be available round the clock on telephone to provide support & resolve any issues of nursing orderly/attendant

Correcting or noting errors within accounting records.

Processing invoices and payments.

Compiling financial data and creating reports.

Ensuring compliance with company policies and the law.

Drivers must have own mobile phone with connection.

Supervises work of support staff.

Responsible for quality and delivery of work.

Provide support preparation of contract, budgets and grant proposals.

Entry of girt books.

Checking of due date slips and book cards.

Supervising pasting and labelling.

To assist the librarian in all the above-mentioned activities.

Analyse and resolve hardware/software problems.

Report generation and programming work if assigned by buyer.

To supervise Gymnasium and other physical activities.

To assess the requirement of sports equipment and put up proposal through concerned authority for approval.

Should have knowledge of sports and Gymnasium equipment’s.

Or any other associated activity/requirement as specified by the buyer

Must have good interpersonal skills and the ability to serve public in a positive and pleasant manner.

Has not been convicted of any offence indicating that he is not capable of performing efficiently the duties of the post of Driver.

Or any other associated activity/requirement as specified by the buyer.

Shall follow all the guidelines of the organization where they are deployed and any other such directions issued by the organization.

Must have good interpersonal skills and the ability to serve public in a positive and pleasant manner.

Additionally, conductor must deposit the receipt on a daily basis with the cashier of the department.

He must carry route receipt/way bills including electronic ticketing machine if provided.

Support any in-route checks conducted by any transport authority.

Or any other associated activity/requirement as specified by the buyer.

Recruitment and personal administration.

Liaison with police authorities as well as NDMC and MCD.

Parliament questions.

O & M work, surprise check.

To tackle all legal matters.

Investigation of all cased of loss and theft.

Overall administrative control.

To deal with office council/ JCM/ Associations/ Unions.

All cases under GFR and FR, SR Leave Rules, HBA etc.

Any other duties assigned by the senior officer from time to time.

• • • • •     Recruitment

• • • •     Promotion

• • • •     Framing/ Amendment of recruitment rules

• • • •     Confirmation

• • • •     Sanctioning of leave

• • • •     ACP

• • • •     Pension cases

• • • •     Court cases

• • • •     Audit reply

• • • •     Vigilance cases and application of CSS rules

• • • •     Pay fixation

• • • •     Correspondence with the Govt. and other institutions etc.

• • • •     Registration of patients

• • • •     Receipt and dispatch of dak.

• • • •     General typing

Any other duties assigned by the senior officer from time to time.

Attestation of papers in respect of oath of allegiances, Home town declaration etc.

Attestation of entries in service book.

Issue of PICs relating of group C & D.

To ensure disposal of the cases under their administrative control.

Deployment of group D staff (Cleaning Staff / Security guard etc.).

Any other duty assigned by the senior officer from time to time.

Projecting before the management the individual and collective grievances of staff for securing expeditious redressal.

Acting as a negotiating officer with association and trade unions of staff and workers.

Assisting management in formulating labour policies and interpreting these polices to the workers.

Exercising restraining influence over staff going on illegal strikes and help in peaceful settlement of legal strikes.

Helping workers to adjust and adapt themselves.

Ameliorating their working conditions.

Promoting management – staff relations, which will ensure productivity and efficiency.

Securing provision of staff amenities like canteen, drinking water facilities etc.

Personnel matters relating to Class IV staff.

OTHER FUNCTIONS

Complaints redressal and assistance to patients.

Complaints against employees.

Liaison with police and local authorities etc.

Personal problems and other difficulties of the staff.

TV shows, sports activities and get-to-gather.

Call duty after office hours.

Any other duty as may be specified by Medical Superintendent from time to time.

To prepare the challans of cash receipts to disburse/deposit the amount in concerned head of Accounts through bank.

Disbursement of cash (imprest etc) payments to the concerned staff.

Prepare cash book/Ledgers and make entries of all cash transactions in cash book on daily bases.

To maintain all records of cash transactions, challans, receipts and vouchers.

To prepare monthly/quarterly/yearly summery of cash receipts/payments and to prepare reconciliation statements.

To ensure that cash collections counters are running smoothly.

To furnish a surety bond for a requisite amount in case of any deficiency.

Processing of all cases of drawl, advances admissible and claimed by staff.

Maintenance of financial accounts.

Deduction of income tax at source and maintaining all accounts filing of return to the respective authorities in time.

Detailed scrutiny of all files, bills pertaining to Purchase/Store Department as per GFR.

Maintenance of accounts relating to Government funds.

Pension Cases.

Joint custody of cash with the cashier.

Endorsement of service books of staff in token of having checked with the pay bills.

Financial advice to MS, Addl. MS Head of Officer and other officers.

Financial member in the Joint Purchase Committee, Maintenance Committee and other committee constituted by the Medical Superintendent.

Maintenance of accounts relating to Non-Government funds.

Any other work assigned by the Medical Superintendent.

Accounts officer will report to DDA/Head of Office.

To ensure proper inventory management, annual maintenance contract, matters relating to loses, poor quality of goods.

To ensure proper planning & forecasting and handle matters relating to advance payment.

To handle matters relating to parliament questions.

To handle matters as per GFR, Financial power & bills verification to reply audit paras.

To ensure annual stock verification with the help of verification team.

To ensure proper maintenance of standard operating procedures.

To ensure proper testing of goods.

Any other work as assigned by senior officer.

Dak Duty

Driving of Two Wheeler & Four Wheeler (LMV)

Dusting & Cleaning of Fire Units

All othncillary Work as directed by Superiors

To note down the maximum load and if it exceeds the limit, he should inform about this to his SDO for necessary action.

To note down the break down of equipment, lines failure of supply, accident and other serious occurrence and to report to the concerned officer.

Checking up of Sub Station equipment after cancelling the PTW before energizing the equipment.

To issue the PTW to authorized persons only and he should also see that the same person returns the same PTW after clearance.

To carry out power restoring in accourdance with the instructions of controlling and superior officers.

To carry out routine scheduled and emergency maintenance of the sub station equipment and to record its entry in EMR.

To keep the fire extinguishers in proper working condition.

Not to allow the unauthorized persons to enter the sub station yard.

To attend the consumers in good manner and to satisfy them properly.

Any other duty assigned by the Controlling Authority.